601-699 Academic Policies – Enrollment, Curriculum, Classroom


FAC 601. Teaching

McPherson College wants all faculty to teach through scholarship, through service, and through participation–not only through classroom and course activities. However, all teachers are employed with the expectation that they are effective in the classroom. In regular faculty evaluations, classroom teaching is an important component: for example, faculty being evaluated are asked to administer course evaluation forms in two of their courses. The quality of teaching is assessed by means of (1) these student evaluations, (2) a classroom visit by an administrator, and (3) a faculty member’s self-evaluation (see Section 440).

Teachers are expected to maintain current knowledge of developments in their academic fields. Each teacher is encouraged, in consultation with the department head, to select her/his own textbooks and to work out her/his own syllabi. Text selection should be kept current, though yearly changes of texts are not necessary. All textbooks should be ordered through the bookstore well in advance of the time they are needed.

At the beginning of each semester, faculty must place on file in the Provost’s Office a current syllabus for each course taught. A suggested model for syllabi has been adopted by the faculty; this model shows information that must appear on all syllabi.

Faculty and departmental self-assessment for the purpose of improving instruction is an important component of the college-wide assessment program. The college recommends that faculty use Classroom Assessment Techniques (CAT’s) to determine the effectiveness of teaching practices. The book Classroom Assessment Techniques (Angelo & Cross, 1993) provides an explanation of many such techniques, and is available in the college library and in many academic departments.

A new faculty member who wants assistance with teaching or preparation of materials is encouraged to speak to the department chair or to the faculty mentor assigned to her/him by the administration.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 603. Classroom Conduct

All faculty members at McPherson College have the responsibility to maintain an atmosphere conducive to learning in their classrooms and labs. Therefore, when, in the judgment of the instructor, a student’s behavior undermines the learning atmosphere, the instructor may remove that student from the classroom for the remainder of the class period.

Students who repeatedly undermine the learning environment, or whose disruptive behavior includes violence, threats, or harassment, may be subject to permanent ejection from a course. Unless the instructor specifies otherwise, ejected students fail the course.

To request permanent removal of a disruptive student from a course, an instructor must document in writing the dates and behaviors justifying the request. The request should be submitted to the CAO, copied to the affected student, and placed in the student’s permanent records. Students have the right to appeal an instructor’s request for permanent removal from a course to the CAO.

UPDATED: May 5, 2015|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 604. Academic Integrity Policy

As a community of scholars, we expect academic integrity from both students and professors. Faculty who violate standards of academic integrity are subject to discipline as provided in section 490 of the Faculty Handbook. This policy outlines the repercussions for students who behave in academically dishonest ways.


Academic dishonesty is any act of cheating, fabrication, or plagiarism.

  • Cheating is using or attempting to use unauthorized materials, information, or study aids. Examples: copying homework, copying someone else’s test, using an unauthorized “cheat sheet,” etc.
  • Fabrication is falsification or invention of any information or citation. Examples: making up a source, giving an incorrect citation, deliberately misquoting a source, etc.
  • Plagiarism is representing the work of another (words, pictures, ideas, etc.) as one’s own in the final submission of an academic assignment, not, as a rule, in drafts or preliminary versions.

(The examples above are not exhaustive; infractions may include actions not listed.)

Procedures for Unintentional Violations of Academic Integrity

Instructors use their discretion in determining whether infractions of academic integrity are intentional or unintentional. When instructors determine an act of academic dishonesty is unintentional, they may use their professional judgment in determining the best way to remediate the student.

Procedures for Intentional Violations of Academic Integrity

When instructors determine that an act of academic dishonesty is intentional, they shall

  1. Complete and submit an Academic Dishonesty Incident Report form, including documentation of the incident, to the Vice President for Academic Affairs. (The form is available on the college Intranet site or in the Academic Affairs office.)
  2. Impose the sanction for academic dishonesty provided in their course syllabus, pending notification from the VPAA that their incident report is the first one filed against that student.

Students reported to the VPAA for the first time for an act of plagiarism shall submit documentation of their successful completion of a recommended plagiarism prevention program.

If a student has had one or more incident reports previously submitted to the VPAA, the following consequences shall ensue:

  • Second reported offense: The student shall fail the course. At the request of the reporting faculty member, the student, the faculty member, and the VPAA can meet to determine the appropriateness of an F in the course for the behavior reported.
  • Third reported offense: The student shall be suspended for the remainder of the term plus one additional full semester and fail the course in which the incident occurred. If the incident is reported prior to the last day to withdraw without a grade, the student will be withdrawn from all other courses in which he or she is enrolled. If the incident is reported after that date, the student shall receive final course grades calculated by adding zeroes for all remaining course assignments to grades received up to that point in the course. Suspended students must reapply for admission and are not guaranteed re-admittance.
  • Fourth reported offense: Dismissal with no right to appeal.

The VPAA will notify the student, the student’s advisor, and the director of academic development each time an Academic Dishonesty Incident Report is submitted. With the exception noted above for a student’s fourth infraction, students have the right to appeal any charge of academic dishonesty to the VPAA.

Other Kinds of Academic Dishonesty

Academic dishonesty can also include dissimulation and aiding and abetting.

  • Dissimulation is the act of disguising or altering one’s actions so as to deceive another about the real nature of one’s actions concerning an academic exercise, including (but not limited to) fabricating excuses for missing classes, postponing tests, handing in late papers, turning in a paper for one class that was originally written for another class (when original work is requested), taking inappropriate credit for group work, etc.
  • Aiding and abetting is knowingly facilitating any act defined in this policy, including (but not limited to) students helping other students plagiarize and/or cheat by unauthorized sharing of lab work or coursework, not reporting others’ cheating incidents, etc.

Faculty retain the right to deal with instances of dissimulation and aiding and abetting as they deem appropriate, including reporting such incidents to the VPAA.

UPDATED: October 10th, 2016|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 605. Teaching Load

New Version (approved by Faculty on 4/05/12)

The maximum and expected teaching load for-full time faculty shall be an average of 24 hours of teaching per academic year. This may be shifted across years in consultation with the Chief Academic Officer (CAO)—for example, 28 hours in one year and 20 hours in a subsequent year—in order to provide flexibility in scheduling. The maximum number of preparations in a two-year period should not exceed 12. In addition to full-time load courses, faculty may request permission to teach a maximum of one course by appointment or independent study course each semester.

Type of Course

Faculty Teaching Load Count

Faculty Contact Hours

1 lecture credit hour 1 load hour 15 faculty contact hours per credit
1 lab credit hour 1 load hour 30 faculty contact hours per credit
1 private lesson credit .33 load hour 15 faculty contact 30- minute periods per credit
Theater practica supervision Variable by contract Variable
1 team-taught credit hour By arrangement with CAO 15 contact hours
1 online credit hour 1 load hour 15 contact hours
Internship supervision None None
Supervision of a full-time student-teaching field experience .66  Load hours Minimum 4 field observations
Course by appointment or individually scheduled TBA None 15 faculty contact hours per credit hour
Independent study None 5 faculty contact hours per credit hour

In addition to teaching duties, a faculty member is expected to serve on committees, perform curricular administrative tasks such as assessment, and to perform other campus and departmental duties.  When other responsibilities are great, teaching load may be decreased or additional stipends allocated.  These modifications shall be made on a contractual basis in coordination with the Chief Academic Officer (CAO).

Exception to the above guidelines may be approved by the CAO on a case-by-case basis.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 607. Class Rosters, Records, and Attendance

Faculty are required to submit all course grades in accordance with the academic calendar.  Faculty members should keep class attendance records in order to comply with federal mandates that the college document the last date of attendance if a student withdraws. Faculty members are required to report attendance data through the college’s on-line reporting system.

UPDATED: October 31, 2014|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 608. Scheduling of Classes and Course Changes

The Associate Dean of Academic Records prepares the class schedule for each academic year several weeks in advance of the pre-enrollment period, with the advice and consent of the Educational Policies Committee and/or their representatives. Faculty members are invited to bring curriculum and schedule problems to the Provost and Dean of the Faculty or to the Associate Dean of Academic Records at any time.

Changes in course titles, numbers, credits, content, and new course proposals must be approved by the department, the Teacher Education Committee (if a course is part of a teacher education or general education program), the division, the General Education Review Committee (if the course is a general education course), and the Educational Policies Committee.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 611. Guidelines for Travel (excluding sponsored trips and deputations)

Study-travel can be an important ingredient in a student’s academic experience. Its effectiveness is, however, diminished by lack of planning and/or by duplication of effort in another department. The following policy statement has been approved and should be followed as a faculty member develops plans.

These guidelines are applicable to learning experiences which will generally include: travel for course credit, deputations, field trips, alumni tours, travel planned by interest groups and/or clubs, summer term travel, and continuing education travel.

Persons planning any off-campus travel, including field trips for a class, must send notification of the event (including a list of participants) to the Provost and the Dean of the Faculty.

Sponsoring faculty are required to make sure that all necessary documents (including, without limitation, permission and disclaimer documents) have all necessary signatures (including any required student signatures) before any travel begins.

FAC 611.1 Permission Procedures

Travel for Academic Credit. If a domestic or international learning experience is offered for academic credit, the travel course must be approved through the normal faculty approval processes. A travel experience class may be approved on a one-time basis by the Provost and Dean of the Faculty. Before any regular domestic or international travel-learning course is advertised to students, approval must be obtained through the Provost and Dean of the Faculty.

Travel for Non-academic Credit. In the case of a non-credit tour or trip, permission must be received from the Provost and Dean of the Faculty prior to advertising the travel opportunity.

Proposal. Faculty planning travel for academic credit or non-credit, should prepare a proposal that describes the nature and purpose of the travel experience, the tentative itinerary, potential size of the group, estimated costs, and college involvement and responsibility. This document must be submitted to the Provost and Dean of the Faculty prior to advertising the travel opportunity.

Class Field Trips. Field trips provide students enriching learning opportunities. If at all possible, faculty are encouraged to check the college calendar and register their field trip, to schedule field experiences in their syllabus, and to communicate the event to faculty peers at least one week prior to departure. Students are responsible for making appropriate arrangements with their other professors, recognizing that the field experience may or may not be an excused absence by that instructor. Faculty will notify the Provost and Dean of the Faculty of the field trip and provide a list of participants, sponsors, and itinerary. When scheduling field opportunities, faculty are encouraged to be sensitive to the academic calendar and not take students out of classes more than is prudent for the students’ academic success.

FAC 611.2 Financial Arrangements

The faculty tour coordinator shall develop a realistic budget for the travel opportunity and seek to ascertain that reasonable funding will be in place to support the endeavor.

Before advertising the total cost of the tour or trip, the estimated costs should be submitted to the Business Manager for approval.

The tour director’s and sponsor expenses should be covered by a portion of the participant’s fees.

Ordinarily the fees will be collected by the Business Office, which shall also pay the expenses incurred. However, if a travel agency is involved, it may collect the participant’s fees.

It is the responsibility of the tour director or sponsor to arrange for a travel agency, if applicable, or to arrange for transportation and lodging. The business officer, however, shall do the legal contracting for those services.

Proof of health insurance shall be provided by each tour participant.

FAC 611.3 Student/Staff Safety

Appropriate precautions shall be used when traveling. Should a potentially dangerous situation arise in a location where a study-travel experience is planned, the trip coordinator, in consultation with the Provost and Dean of the Faculty may cancel the trip or change the destination. Should a situation arise during a study-travel experience that could be potentially dangerous, the trip coordinator, in consultation with the Provost and Dean of the Faculty, may curtail the travel plans. The trip coordinator is expected to monitor the State Department web site for travel warnings or restrictions.

Notwithstanding the above, the trip coordinator, and any other college personnel having charge of students on study-travel, always have the power and responsibility to take emergency action that reasonably appears necessary to ensure the safety of students, even if prior consultation with the Provost and Dean of the Faculty is not practical.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 612. Eligibility of Students to Represent College in Co-Curricular or Deputation Roles

A student must be properly enrolled in courses totaling at least twelve semester hours and must have made passing grades in at least twelve hours in the previous term in order to represent the McPherson College in any extra curricular activity or in deputation activities. (Normally, students should not represent the college if they were on the probation list at the end of the previous term.)

The college defines a sponsored trip or deputation as any individual or group officially representing McPherson College away from the campus. All College sponsored trips and deputations must be cleared with the College Advancement Office. All persons performing in music ensembles shall be approved by the Music Department and other persons taking part in a deputation program shall be approved by the department which they represent. The total deputation program shall be planned ahead, covering the entire year as much as possible, so as to avoid problems arising from an end of semester pile up of programs.

Eligibility rules of the Kansas Collegiate Athletic Conference (KCAC) and the National Association of Intercollegiate Athletics (NAIA) are followed for all students participating in athletic events.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 614. Special Courses (Appointment, Independent Study, Career Connections Internship and Field Experience, Readings and Research)

Students may enroll for various kinds of individualized instruction, including courses by appointment, independent study, Career Connections internships and field experiences, and readings and research, following submission of a formal application to the Provost and Dean of the Faculty. Forms are available in the Student Enrollment Services Office. The “Special Courses” section in the McPherson College Catalog describes each of the above types of individualized instruction. Questions about proper use of these special courses should be directed to the Provost and Dean of the Faculty.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 618. Convocations

Convocations at McPherson College are opportunities for the entire campus community to gather to celebrate achievements of community members and to share information of importance and interest to everyone. Attendance at convocation is a responsibility every student and employee owes to the collective body; much of the campus, including the dining hall and the library, demonstrates a commitment to community by closing for convocations. The value of convocation is directly connected to the common gathering of all community members at one time, in one space. For these reasons, among others, convocation attendance is expected of all community members.

UPDATED: December 2, 2015|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 621. Student Overload

See “Course Load,” McPherson College Catalog.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 625. Graduation Requirements

It is the duty of the department involved to see that all grades and records of special work required for graduation be in the hands of the Associate Dean of Academic Records prior to graduation. This includes special tests and any other requirements not included in the regular 124 hours required for graduation. Convocation credit does not apply toward the 124-hour requirement. (See “Credit and Grade Point-Requirements” and “Major Requirements” in McPherson College Catalog.)

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 650. Testing and Assessment Program

Faculty in all areas are required to prepare and conduct a program of assessment in the major field of study, the goal of which is to make programs better serve the needs of students. Each faculty member should be familiar with the assessment program in her/his area and should participate in implementing that program. Once a year, departmental faculty are required to prepare and submit to the Assessment Coordinator an assessment report, detailing the results of the assessment processes conducted in the past year and changes made in programs as a result of assessment.

All faculty should also be familiar with the Institutional Assessment Plan and be prepared to perform any duties assigned to them in the process of carrying out or reviewing and revising the plan.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 651. Freshman Testing Program

The American College Testing program (ACT) or the Scholastic Aptitude Test (SAT) is required of all entering freshmen. Scores from these instruments are used for academic advising. On a “need-to-know” basis, faculty should contact the Associate Dean of Academic Records to secure needed information from these tests, including educational and vocational plans, special educational needs and interests, advanced placement in high school, and high school extracurricular activities and college extracurricular plans.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 655. Final Examinations

Faculty are expected to involve students in a major educational experience in all regular credit courses at the end of each term at the time indicated in the schedule of final examinations approved by the Educational Policies Committee. A two-hour period is scheduled for each final examination, which should include a genuine evaluation device.

Faculty desiring to hold exams at times other than those on the approved exam schedule may do so only with permission of the Chief Academic Officer.

Students who have three or more final exams scheduled on the same day may speak to the CAO about working with the involved faculty to arrange a different time for one or more of the finals. Students should not ask faculty to take exams at another time for any reason other than extraordinary, unavoidable circumstances, nor should faculty agree to do so without approval of the CAO.

UPDATED: April 29, 2015|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 656. Grades and Grading Scale

Faculty are expected to make grading policies clear and explicit on course syllabi.  At midterm and at the end of each term, faculty are required to turn in all student grades by the specified due date.

See “Satisfactory Academic Progress: Scholarship, Probation and Suspension Rules” and “Scale of Grading” in the McPherson College Catalog.

UPDATED: April 29, 2015|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 657. Guidelines Concerning Disputed Grades

Introduction. The McPherson College Catalog traditionally contains a statement that “all grades are determined by the instructor in charge of the specific course.” The guidelines that follow do not abrogate this basic principle of faculty responsibility. They do provide for an avenue by which students who feel that they have been unjustly evaluated may request review of the evaluation. In keeping with the spirit of the catalog statement, all such review of evaluations should remain solely in the hands of faculty; no student or student group should be involved in review procedure at any stage of its progress. The guidelines for review of disputed grades are as follows:

Step 1. No review procedure may begin until a student concerned about his/her evaluation has discussed this evaluation personally with the instructor who recorded the grade under review. (Note: this step may be waived in cases of permanent absence of the instructor or as otherwise deemed advisable by the Provost and Dean of the Faculty.)

Step 2. When a student, after consultation with the instructor described in Step 1 above, feels a continuing grievance, the Provost and Dean of the Faculty may, if he or she deems this appropriate under the circumstances, confer with student and instructor separately and informally, thus attempting to obtain resolution of the dispute at issue.

Step 3. If resolution is not achieved in Step 2, above, the student, but only with the written permission of the Provost and Dean of Faculty, may appeal to a committee of review established as follows: One member of the faculty of McPherson College selected by the student; one member of the faculty of McPherson College, other than himself, selected by the instructor involved; one member of a faculty, preferably in an academic discipline close to that in which the review is undertaken, appointed either by the Provost and Dean of the Faculty or by the President of the College. The member of the committee thus appointed by the Provost and Dean of the Faculty or President may be from another institution than McPherson College. The appointed committee should examine any written or oral evidence submitted by the principals involved in the review. Following such examination, in closed session, the committee should determine the legitimacy of the student’s grievance; in the event that the grievance is found to be valid, the committee should recommend to the Provost and Dean of the Faculty an alternative grade for record. Decisions of this committee are final and subject to no institutional appeal. The Step 3 procedure described above shall occur only if the Provost and Dean of Faculty deems such procedure appropriate in the particular case, and gives to the aggrieved student written permission to pursue such procedure.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 658. Students on Academic Probation

Students may be placed on probation at McPherson College for academic reasons. Student academic probation is governed by the Satisfactory Academic Progress: Scholarship, Probation and Suspension Rules in the McPherson College Catalog. The Office of the Provost and Dean of the Faculty will provide faculty advisers with information concerning the academic status of students. Faculty advisers are expected to work with all such students in order to help them overcome their difficulties.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 660. Academic Advising Program

The welfare of each student should be a primary concern of each faculty member. Faculty members should be available for advising with students. Faculty members should take the initiative in advising whenever they see the need for it, or they should report the need to the colleague who is in the position to do the most good. Any undesirable practices pertaining to the physical, intellectual, social, or moral life of a student should be reported to the Dean of Students. Problems found through advising should also be reported to the Dean of Students. An “early alert” system is in place, by which all personnel are encouraged to communicate any perceived student problems to the Deans’ Office.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 665. Advising Students for Teacher Education

Faculty should advise students desiring to become teachers to contact the Department of Curriculum and Instruction as early in their college careers as possible. However, faculty advisors should be very familiar with requirements and procedures described in the Advisor/Advisee Handbook for Teacher Preparation Programs.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|

FAC 670. Who’s Who Among Students in American Universities and Colleges

Each year faculty who have been teaching at McPherson College for more than one year are invited to elect the students to Who’s Who Among Students in American Universities and Colleges. A faculty representative conducts the election by ballot. The recommendation of Who’s Who Among Students in American Universities and Colleges is to confine the election to students who fulfill the basic requirements of a 3.0 grade point average and 80 hours completed. The following qualities should be determining factors in the choices made: scholarship ability, participation and leadership in academic and extracurricular activities, citizenship and service to the college, and potential for future achievement. Faculty may vote for as many persons as they believe to be deserving of this recognition. Those students receiving votes from 50 percent or more of the voting faculty will be elected.

UPDATED: March 30th, 2009|601-699 Academic Policies - Enrollment, Curriculum, Classroom|